A DCI Client receives an OFCCP audit scheduling letter
An international federal contractor had an intense OFCCP desk audit at a 20,000 person establishment. After DCI Consulting helped the contractor prepare and submit compliant, audit-ready documents, the OFCCP compliance officer sent the contractor a 51-factor request for additional information. This request included personnel data, compensation information, and performance information; and the deadline was set at two weeks, which included a federal holiday. Furthermore, the compliance officer scheduled an on-site review of the establishment and indicated that there was adverse impact in several applicant job groups. The compliance officer hinted that the adverse impact flags could be pursued as a failure to hire case.
DCI consultants worked with the client and OFCCP compliance officer to establish reasonable deadlines for the 51 item request and creating timelines for submission documents. Additionally, DCI worked to narrow the scope of the requests by negotiating with the compliance officer on required documentation per regulatory guidance. Furthermore, DCI consultants and analysts conducted additional adverse impact statistics. The additional statistics narrowed the scope of the OFCCP flagged applicant job groups to just a few job titles. From this point, DCI assisted the client in explaining, and showing through advanced statistics, that all hiring decisions were based on job related and non-discriminatory requirements. DCI also provided on-site audit support and assisted the contractor in preparing for the OFCCP’s visit. Consultants prepared the establishment’s managers and HR staff, conducted a pre-audit facility walk-through, and supported managers during OFCCP interviews. With DCI support, the on-site review went smoothly.
After the desk audit and on-site review, the OFCCP compliance officer had a few additional requests. About a month later, the audit closed with a letter of compliance.
Michael Aamodt, Principal Consultant at DCI Consulting Group, wrote an article featured in SIOP’s TIP publication, January 2017.
DCI has just learned that OFCCP began to send out audit scheduling letters on March 17th. At this time we are not certain how many were sent out, but we do know that 800 CSALs (Corporate Scheduling Announcement Letters) were sent to contractor establishments last month. It is critical that corporate compliance representatives notify individual establishments in their organization to be on the look-out for any official OFCCP correspondence. If you did receive a scheduling notice, please notify DCI immediately so that we can assist you with the audit process.
To read the audit distribution notice, please click here.
By Rosemary Cox, Senior Consultant at DCI Consulting GroupRead More